Shipping Heavy Equipment Overseas with Expert Care and Global Reach

This Is How You Can Make Shipping Heavy Equipment Overseas Easy

The idea of moving overseas may seem difficult at first glance. After all, these types of machines are large and heavy and require extensive preparation to ship properly.

.Pricing & Time For Shipments

If you are looking to move internationally, there are several things you will want to consider before you get started.

1. Will you handle the process or will you hire an expert to oversee it?
2. Does your equipment have any special import or export restrictions?
3. Do you have to pay any taxes or duties?
4. Have you properly measured and weighed your piece?
5. Do you have legitimate contacts that can help with your needs?
6. What kind of budget are you working with?
7. Are you considering the Ro-Ro or container method?

All of these questions are important to ask as they deal with specific portions of international hauling.

Working with an Expert

Shipping heavy equipment overseas involves complex logistics, strict regulations, and multiple government agencies at the origin and destination ports. Attempting to manage it without expert help often leads to costly mistakes, like incorrect customs classifications, missed documentation, or overlooked compliance rules.

These missteps can delay delivery, trigger fines, or even result in your equipment being held or damaged. Working with a professional international shipping company ensures that your cargo meets import and export laws, is adequately insured, and arrives safely at its destination. Whether you're shipping construction machinery, agricultural equipment, or industrial tools, expert guidance minimizes risk and keeps your project on track.

International trade is a serious industry overseen by many major government departments from the origin port to the destination country. The last thing you want to do is get into trouble with the government because you didn’t research correctly.

Understanding U.S. Trade Regulations for Heavy Equipment Shipping

Shipping heavy equipment overseas from the U.S. involves navigating multiple federal regulations. The Departments of Commerce, State, and Treasury oversee different aspects of international trade, each using its own classification systems and export control rules.

Before shipping, it’s essential to identify the correct classification codes for your machinery. This helps determine licensing requirements and ensures your equipment is properly documented for customs. If the equipment has potential military or dual-use applications, it must be declared under the appropriate export control regulations. Failure to do so can lead to shipment delays or legal penalties.

Knowing how to ship heavy machinery internationally isn’t just about logistics; it’s about compliance. Partnering with an experienced shipping provider can help you avoid costly mistakes during the export process.

But it isn’t that easy.

A ball bearing can be classified as a military good if it can be used in both civilian and military vehicles. Now you see where it gets confusing.

You also cannot deliver to a nation that is involved in the manufacturing of weapons of mass destruction or any country that the U.S. has placed sanctions on. These nations are often referred to as restricted or prohibited countries.

For a full list of these countries, check out the Department of the Treasury’s website.

In addition, you also have to consider several other factors like:

• Are you trading with a restricted party?
• Have you screened your import or export against denied party lists?
• Do you have the proper paperwork and documents for the piece?
• Did you file all the appropriate paperwork for the shipment?
• Do you have money to pay the required customs fees and other costs?
• Does your company have a good risk management policy?

The process can quickly become overwhelming when you consider that breaking any of these rules can lead to massive fines and even criminal charges.

Save yourself the trouble and hire an expert.

Determining Import and Export Requirements

By now, you are probably leaning towards hiring a company to help you oversee the process.

Here are a Few Other Details You Should Know

• You must determine which classification codes your piece requires, as determined under the Export Administration Regulations (EAR).
• You can file your export license application online through the Bureau of Industry and Security. Most machinery will require you to complete a Simplified Network Application Process Redesign (SNAP-R) application.
• You will have to determine if the country you are importing to has its own regulations regarding moving. Even though the United States may approve its export, your target country may not.
• It is also regulated by the Environmental Protection Agency (EPA), meaning that anything you import must conform to U.S. emissions regulations.
• Is the heavy machinery a tractor or a piece of construction equipment? The government classifies the two very differently.

We always advise that you work with an experienced company, especially if this is your first time doing so.

Many things can go wrong when moving, and a company's experience and contacts will provide you with peace of mind. For example, you'll need to know the method and how your items will be handled. You don't want exposure to the elements, inclement weather conditions, and other risks during sea freight. This is why you should only hand over your loads to experts.

Duties, Taxes, and Tariffs

The amount you will pay in duties, taxes, and tariffs will vary based on where you import or export.

For example, if a piece was legitimately manufactured in North America, you can import it to the U.S. duty-free under the North American Free Trade Act (NAFTA).

Importing / Exporting on Your Own

If you elect to import or export independently, you will want to do extensive research on the specific country you wish to trade with. As a general rule, anything in North America (U.S., Canada, and Mexico) is duty-free, while various other countries, including Europe, will have their own duty rates and customs clearance processes for both importing and exporting.

You will also be required to pay a fee to your broker, any companies you work with, and any applications that have costs associated with them.

Don’t be surprised as the costs mount. Moving on your own is really expensive, and there are a lot of fees.

Importing / Exporting with Help

You will still pay the same fees when you work with a dedicated company, but you will save yourself a lot of trouble.

Importing and exporting overseas isn’t easy. There are a lot of regulations, tons of paperwork, and opportunities for you to make a mistake if you try to do it on your own.

Reputable companies have created businesses specifically to deal with moving goods. At A1-AT, we specialize in hauling vehicles, machinery, and other large objects.

Measuring Your Machinery

One of the best ways to get the most value out of your shipment is to measure and weigh your machine correctly. Knowing your vehicle's specifications will help you negotiate the best rates and may save you a lot of regulatory trouble.

Roll-On Roll-Off Method

This is one of the most popular methods. As the name suggests, a piece of tool is rolled on and rolled off its bed, the deck, or the flat rack of the vessel.

This method often determines rates by the weight per ton or its dimensions in cubic meters (whichever is greater). The other method is the container option, using forklifts or cranes.

Disassembling It

Certain countries may require that you disassemble a piece before moving it. You should avoid this at all costs, as it will cost you additional labor to put it back together.

Check the Legitimacy of Your Contacts

It should no longer surprise you how challenging it is to move across international borders. Hauling large pieces of machinery requires careful attention to many specifics, any one of which could cause a major problem if overlooked. Many newcomers to the international trade industry make the mistake of putting their faith in the incorrect individuals.

Don’t Make This Mistake!

If you are going to try to import or export, take the time to verify that the people you are working with are legitimate. Many cases of fraud in the field don’t become victims.

This is why you must work with an experienced company. We spent decades building our international contacts, sourcing the best prices, and developing relationships on which we are willing to stake our reputation.

Heavy equipment is expensive; protect that investment by verifying any individuals or companies you plan to work with. The last thing you want to happen is to lose a major purchase because of a reversed payment, lost shipment, or other regulatory tape.

Know Your Budget

We mentioned it before, but we are going to repeat it.

International hauling can be expensive. There are many forms to fill out and rules to follow. You often have to pay duties and taxes, and you will have to pay fees to customs, your brokerage agent, your firm, and any other services you require to complete the shipment.

The costs can be staggering if you don’t have connections in the industry.

Relevant Statistics

• Over 95% of manufacturers rely on exporting their products.

• The average weight moved overseas is approximately 32 tons.

• Approximately 78% of all tools delivered overseas originate from North America.

• The global market is estimated to be worth over $10 billion annually.

• On average, it takes around 25 days to be hauled from one continent to another via sea freight.

General Facts

• Shipping heavy equipment overseas involves hauling large machinery or vehicles to international destinations.

• Specialized companies handle the logistics, including securing permits and ensuring compliance with customs regulations.

• It can be moved via various modes, such as container ships, roll-on/roll-off vessels, or air.

• Before delivery, proper packaging and securing it is essential to prevent damage during transit.

• Moving overseas requires careful planning and coordination, considering factors like weight restrictions, dimensions, and country-specific import requirements.

Here’s what we recommend you do

Give A1-AT a call. Tony has been helping business people like yourself deliver worldwide for decades.

Before you start the process, determine your budget. Price out how much you can afford to pay for each leg of the process. Here are a few things to consider:

• How much is the gear itself?
• What are the fees (brokerage, shipping, packing, etc.)?
• Do you have to pay duty or tax?
• Are you doing business with an approved country?

Determining your budget is essential to going into the process with a plan.

If you are still overwhelmed by the prospect, contact us through our website today.