What is the Legal Paperwork Required When Having Your Car Moved?
Before taking possession of your car, auto shipping companies will verify that you are the owner. They also confirm that the insurance policy is up to date. For transportation within the US, you should present photo identification, insurance proof, registration, and title. The transporter must also give evidence of insurance coverage for vehicles under their care during transit. About insurance, it needs to be current and should not have expired.
Photo identification is a legal document needed for auto shipment. The ID confirms that you are the person authorizing the transaction.
Used together with the original title and vehicle registration, the car mover or their agent can authenticate the deal. For identification, a passport, ID or driver’s license will do.
The letter applies where the person handing over the car is not the owner but your representative. It contains information about the VIN (Vehicle Identification Number), the person you have chosen to represent you as well as the moving company’s name.
Bill of lading
The document contains details of your car’s condition once it arrives. A car owner should sign the paperwork as proof that they received the asset in a good state. Before appending your signature, check that nothing was tampered with or damaged during transit. Check the undercarriage, front, back, and top. Run the engine, pop the hood and ascertain that the engine runs smoothly. For nighttime delivery, use a torch. If satisfied, sign your approval on the bill of lading. If not, list the anomalies found and let the person who delivered the car sign off against the listed items.
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At the time of negotiating with the prospective shipper, there are some concessions that they will make. If these are out of their contract, insist that they put them in writing. The transporter must sign the document. Also, obtain a copy of all agreements including the regular shipping contract. Ensure that these documents bear signatures of the auto mover or a representative. Append your name too as you check that the forms have dates on them. These papers are your mitigating chip is something goes wrong.
Begin by ascertaining that your insurance cover is up to date. Confirm that it protects your car from damages incurred while in transit. Once everything is in place, obtain printouts of the insurance cover. Present it to the transporter. However, you must first alert the insurance provider of the intention to ship the vehicle. They could advise you to choose an auto mover whose insurance takes care of shipment while in the hands of the transporter.
Moving a car involves a legal process that must have the backing of recognized documents. A personal ID shows that you are who you claim while a notarized letter introduces your representative. By signing a bill of lading, you clear the transporter of any blame for damages in transit. Both the shipment contract and insurance cards help cement the transaction further.
Written By:Joe Webster
Joe Webster began his journey in the auto transport field by attending the University of Southern California (USC), where he graduated with a Bachelor of Business Marketing.
After college, he started his career in the auto transport industry from the bottom up and has done virtually every job there is to do at A-1 Auto Transport, including but not limited to: Truck Driver, Dispatch, Sales, PR, Bookkeeping, Transport Planner, Transport Manager, International Transport Manager, Brokering, Customer Service, and Marketing. Working with his mentor Tony Taylor, Joe Webster has learned the ins and outs of this industry which is largely misunderstood.
With over 30 years experience in the industry, we've been helping people ship their vehicles, motorcycles, RV's, heavy equipment, household goods and more across the country or overseas without a hitch. Ask us anything.