Commercial moves involve a different process than residential moves.
Residential moves focus on helping people move into a new home, whereas commercial moves help businesses relocate to a new setting. The rationale behind hiring a commercial moving service is to enlist the help of a company that can prepare your business to move without disrupting day-to-day operations.
The term 'commercial' in commercial moving stems from the fact that these jobs involve commercial real estate. Two key differences that differentiate a commercial move from a residential move are the equipment used and the moving timeline.
Why Should I Hire a Commercial Moving Service?
Whether you're a small business or a large corporation, relocating your business is an involved task. You know that you'll be needing to move furniture, technology, sensitive documents, and more, all while doing your best to keep business running as usual. Hiring the right team of movers can help lessen the load that you have to bear during the moving process.
Sure, you could enlist the help of friends or family to help you with your commercial move, but nobody is going to have a better skill set to help you than professional commercial movers.
Are you curious as to what you receive with the skills of professional commercial movers?
When you hire a professional commercial moving company, you'll receive:
- A service coordinator
- Specialized project manager
- Moving coordinators
- Regular status updates regarding the move
Commercial moves require more planning than your average residential move.
How Do I Plan a Commercial Move?
The first step in planning a commercial move is selecting a moving day that won't have a significant hindrance to your day-to-day operations. You want to outline a strict timeline for achieving the move as a more extended move equals higher financial risk due to interrupted operations. Elements of the planning process include contacting the new location's property managers, arranging a new floor plan, and installing or purchasing new furniture.
The point in being diligent with your planning is to get to the point where the commercial moving service you hire can drop by, load your business's items into the moving truck, and complete the transport. Most commercial moves are short distance, but if you're planning a long-distance commercial move, it's best to plan further ahead. Requesting an involved commercial move at the last minute drastically increases the chances of problems occurring.
Before you move, we recommend contacting a lawyer or someone else with legal knowledge to make sure loose ends are tied up with your current business's lease before you move onto the new one. It's equally as important to know the details of your new lease, so you don't encounter any surprises or speed bumps down the road.
After you establish a new address, be sure to contact current clients, the post office and change your Google My Business (GMB) page if you have one. Failing to inform members outside of your office of the move could end up confusing potential or existing clientele.
Once you take care of the behind the scenes work, do your best to stay organized when packing boxes with items such as physical documents. If you happen to lose an important document, it could hurt your workflow.
Let's talk a bit more about transporting sensitive materials during a commercial move.
How Are Sensitive Business Materials Transported During a Commercial Move?
A top-tier commercial moving service will perform background checks on their staff to ensure the people helping you move your business are trustworthy. You can even request a commercial moving company to assist you in packing and unpacking sensitive materials.
Sensitive business documents can include internal accounts, tax records, and more. While we proceed further into the digital age, most companies store this information within a computer system. However, there are still a number of business owners who prefer to deal with hard copy documents.
Whether or not your business stores sensitive materials physically or digitally, the chances of your business owning electronic equipment is high, and you're going to need to move it safely.
How Is Electronic Equipment Transported During a Commercial Move?
Residential moves tend to move a few common types of technology, while commercial movers transport a broader range of technology. Printers, fax machines, water coolers, and photocopiers are all examples of typical technology transported during a commercial move. Professional commercial moving services understand how crucial electronic equipment is to your business' operation and perform their duties with diligence.
The average office employee utilizes multiple technological devices during their workday, so when you multiply that fact times the number of people the business employs, it's easy to see how commercial office moving is more involved than the average residential move.
We recommend requesting a quote for your commercial move since various factors will affect your total office moving cost.
How Can I Calculate the Cost of a Commercial Move?
An accurate commercial moving quote is based in the moving company understanding commercial moving requirements. Commercial moving companies will often begin the quote process by itemizing equipment and furniture that your office currently owns. Expect to have a commercial moving company ask you about the items you're planning to move, your moving timescale, and the move's distance.
The two types of moving estimates are binding and non-binding. Binding estimates are fixed commercial moving costs that free you from paying additional charges after the move is completed. Non-binding estimates supply a rough price for the move that may involve you paying more or less after the move is complete.
While professional commercial movers will do much of the heavy lifting, business owners must take care of specific responsibilities before the move can be completed.
What Responsibilities Do Businesses Have Before a Commercial Move?
If you don't list out and complete all essential responsibilities that contribute toward a successful commercial move, you can subject yourself to wasted time and unnecessary expenses. Internal and external communication, utilities, liability coverage, and floor plans are all responsibilities you'll need to complete before the actual moving day.
Internal communication consists of alerting your employees of the moving schedule and notifying them of any individual duties they must perform to prepare. In contrast, external communication involves communicating with vendors about the move to avoid traffic jams.
Utilities can be switched over to a new location. Utilities for your business's new site must be up and running before you move in. Disconnect services when there isn't a need for them.
Floor plans provide outlines for the current business space and future space. By drawing all working areas, commercial moving companies can plan to place every item that's being moved appropriately within the new location.
Accessing the belongings, you'll be transporting during a commercial move will help you decide whether you need liability coverage. Quality commercial moving services will help you review coverage options.
How Do Commercial Movers Make Things Easy?
Commercial moving doesn't have to be a giant headache. Hiring a team of professional commercial movers helps streamline the process of transporting all the essential components of your business. Quality commercial movers have you covered from the pre-planning phase, all the way to post-move support. Pre-planning allows you to customize a plan that emphasizes safe procedures, moving instructions and addresses your specific needs.
Written By:Joe Webster
Joe Webster began his journey in the auto transport field by attending the University of Southern California (USC), where he graduated with a Bachelor of Business Marketing.
After college, he started his career in the auto transport industry from the bottom up and has done virtually every job there is to do at A-1 Auto Transport, including but not limited to: Truck Driver, Dispatch, Sales, PR, Bookkeeping, Transport Planner, Transport Manager, International Transport Manager, Brokering, Customer Service, and Marketing. Working with his mentor Tony Taylor, Joe Webster has learned the ins and outs of this industry which is largely misunderstood.
With over 30 years experience in the industry, we've been helping people ship their vehicles, motorcycles, RV's, heavy equipment, household goods and more across the country or overseas without a hitch. Ask us anything.